Exporter mistakes in eastbound shipments – how to avoid them
What are the most common exporter mistakes in shipments to the East? Here are five issues that regularly appear in deliveries to countries like Kazakhstan, Uzbekistan, or Armenia. Avoiding them helps save time, money, and prevent customs delays.
1. Discrepancies between documents in the shipment pack
Exporters often unintentionally provide different data in the invoice and packing list — for example, different weights due to rounding. The ERP system generates the invoice automatically, while packing is done manually in Excel. A customs officer at the Eurasian border may recalculate the data and stop the shipment — even if the difference is just 1 gram.
2. Inaccurate weighing of goods
Exporter mistakes also result from not weighing goods before shipment. Raw material composition, material thickness, and structure may change. Goods should be weighed just before leaving the warehouse. Overloading may lead to vehicle detention, while underweight may raise suspicions of customs discrepancies.
3. Missing required documentation
Documents such as certificates of origin, declarations of conformity, or transit permits may be required for clearance. The absence of even one can result in delays or refusal of entry by border authorities.
4. No pre-check with partners
Verifying documents with the recipient, carrier, and customs broker before shipping is crucial. This simple step helps detect errors and avoid serious clearance issues.
5. Unfavorable Incoterms choice
Exporters often choose terms that shift full responsibility onto the other party. However, it's worth considering neutral terms that reduce risk and support smooth cooperation.
What to read next?
Have questions? Want to review your documents or discuss delivery terms? Contact us – we will help avoid mistakes for exporters to the East.
